Privacy Policy

At CEO Moments, our goal is to build a trusted and exclusive community where professionals can connect, share insights, and participate in valuable networking opportunities. We are committed to safeguarding your privacy and ensuring that your personal data is processed transparently and securely.

Welcome to CEO Moments ("we," "our," or "us"). Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website https://www.ceomoments.com ("Website") and services. By using our Website and services, you acknowledge and agree to the processing of your personal data as described below.

1. Data Controller

Name: “CEO moments” Ltd.

Company ID (EIK): 208130282

Registered Address: Sofia 1172, Sveta Troitsa residential complex, Block 146, Entrance A, Floor 7, Apartment 19

Email: k.pavlova@ceomoments.com

2. Personal Data We Collect

1. When you register on our website, we collect and process the following personal data:

• Mandatory Data:

o First name, last name

o Email address

o Company name

o Role in company

o Country and city

• Optional Data:

o Name of referral (if provided)

o LinkedIn profile

• Cookies and Tracking Technologies: We collect certain data automatically through cookies and similar tracking technologies when you browse our website, even if you do not register. The types of cookies and the purposes for which they are used will be outlined in our Cookie Policy.

2. Additional (optional) Data from events:

• In addition to the data collected during registration, we may require additional personal data from members when organizing events, depending on the nature of the event. This may include information necessary for logistics, security, or event-specific requirements. Any such data collection will be limited to what is strictly necessary.

• Furthermore, we may take photographs or record videos during events for promotional and community engagement purposes. In such cases, we will obtain explicit consent from individuals before processing their images, ensuring they have full control over their data.

3. Purposes and Legal Bases for Processing

We process your personal data for the following purposes:

(a) Registration and Membership Approval

• Purpose: To review and approve new members for our community.

• Legal Basis: Legitimate interest (Article 6(1)(f) GDPR). Your application is reviewed by the data controller and existing community members before approval.

(b) Participation in Free Events

• Purpose: Approved members may participate in free events organized by CEO Moments.

• Legal Basis: Legitimate interest (Article 6(1)(f) GDPR) to facilitate networking and community-building.

(c) Subscription and Payment Processing

• Purpose: Approved members may choose to subscribe and pay an annual membership fee.

• Legal Basis: Performance of a contract (Article 6(1)(b) GDPR). Payment is processed via a third-party service provider (Stripe). We do not store your payment details.

(d) Direct Marketing

• Purpose: To send registered members emails with relevant news, updates, and event invitations.

• Legal Basis: Consent (Article 6(1)(a) GDPR). Opt-out is available at any time in the email or you can exercise your right to withdraw by contacting us via the email bellow.

(e) Community Interaction (Discord/Viber)

• Purpose: Members may join a Discord or Viber group to interact with the community.

• Legal Basis: Legitimate interest (Article 6(1)(f) GDPR) to foster member engagement. Joining the group is optional.

4. Data Retention

We retain personal data only for as long as necessary, based on the legal basis of processing:

• Pending (Non-Approved) or Non-Subscribed Members: Up to 12 months or until consent is withdrawn.

• Approved and Paying Members: Until the subscription is valid, plus an additional 12 months after termination.

• Marketing Data: Retained until an opt-out request is received.

5. Data Sharing and Third Parties

We do not sell or rent your personal data. We share data only when necessary:

• Payment Processing: Your data may be shared with a third-party payment provider (Stripe) to facilitate transactions.

• Community Review: During the membership approval process, your data may be reviewed by existing members.

• Marketing Services: We may use third-party email service providers to send communications.

• Hosting and Infrastructure: We use third-party cloud service providers (e.g., AWS, Google Workspace) for hosting and data storage.

• Email Services: We use third-party email providers (e.g., Mailchimp, SendGrid) to send communications.

• Analytics Tools: We use third-party analytics tools (e.g., Google Analytics) to track Website usage and improve our services.

• Legal and Compliance: We may disclose data if required by law or to protect our legal rights.

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6. Your Rights

Under the GDPR, you have the following rights:

• Right to Access: Request a copy of the personal data we hold about you.

• Right to Rectification: Correct inaccurate or incomplete personal data.

• Right to Erasure: Request deletion of your data under certain conditions.

• Right to Restrict Processing: Limit how we use your data.

• Right to Data Portability: Receive your data in a portable format.

• Right to Object: Object to processing based on legitimate interests, including direct marketing.

• Right to Withdraw Consent: Withdraw consent at any time for processing based on consent.

To exercise any of these rights, contact us at k.pavlova@ceomoments.com

7. Data Security

We implement appropriate technical and organizational measures to safeguard your data, including encryption, access controls, and secure data storage. We are constantly looking to improve security where appropriate and when using third-party services, we are always prioritizing well renown companies.

8. International Data Transfers

If your personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards, such as Standard Contractual Clauses (SCCs), are in place. We are currently not transferring data outside EU/EEA and we don’t plan to do so.

9. Cookies and Tracking Technologies

We use cookies to improve user experience and analyze website traffic. A separate Cookie Policy will detail the types and purposes of cookies used.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. If changes are significant, we will notify registered users by email.

11. Contact Information

If you have any questions about this Privacy Policy, contact us at:

CEO Moments

Sofia 1172, Sveta Troitsa residential complex, Block 146, Entrance A, Floor 7, Apartment 19

Email: k.pavlova@ceomoments.com

By using our website and services, you acknowledge that you have read and understood this Privacy Policy.

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